Beginner
0€
- 5 personal projects
- Smart Quick Add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Integrate email, calendar, and more
- Ramble
Overview
Todoist functions as a comprehensive task management platform, enabling users to capture, organize, and prioritize tasks efficiently. It supports natural language input for quick task creation, allowing users to set due dates, recurring tasks, and priority levels with ease. Tasks can be sorted into categories like Today and Upcoming, or filtered using custom views to maintain focus.
The platform facilitates both individual productivity and team collaboration. Teams can create shared projects, assign tasks, and track progress, ensuring accountability and clear communication. Todoist offers a wide array of templates for various use cases, including project management, content calendars, meeting agendas, and personal planning, helping users kickstart new initiatives without building from scratch.
Furthermore, Todoist integrates with numerous popular applications such as Google Calendar, Slack, and Microsoft Teams, streamlining workflows across different tools. It also provides developer tools, including an API and CLI, for custom automation and integration. Recent enhancements include AI-powered task capture and assistance, designed to transform scattered information into actionable plans while maintaining data privacy.
Key features
- Natural language task capture
- Customizable task filters and views
- Recurring tasks and calendar scheduling
- Team collaboration and shared projects
- Extensive template library
- Integrations with popular apps
- Developer API and CLI access
- AI-powered task assistance
Who uses it
Professionals, teams, and individuals seeking to manage tasks and projects across various aspects of their work and personal lives. This includes roles in business management, marketing, software development, and creative fields.
Pros
- Intuitive natural language task input for quick capture.
- Available across multiple platforms including web, desktop, mobile, and wearables.
- Supports team collaboration with shared projects and task assignments.
- Offers a wide range of integrations with other productivity tools.
- Provides templates to quickly set up various project types.
Cons
- Advanced features like project health insights and full AI capabilities are restricted to paid plans.
- May require a learning curve for users to fully leverage custom filters and complex workflows.
- Lacks advanced project management features such as Gantt charts or detailed resource allocation found in dedicated PM software.
Our take
Todoist provides a robust and flexible system for organizing tasks and managing projects, suitable for both individual users and collaborative teams. Its cross-platform availability and integration capabilities make it a practical choice for streamlining daily operations and improving productivity.
Pricing plans
Pro
7€ per month
- Everything in Beginner, plus:
- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Full reporting history
- Task Assist
- Deadlines
- Unlimited Ramble
Business
10€ per user/month
- Everything in Pro for every member, plus:
- A shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
- 1000 team members & guests
- Team project folders
- Team roles & permissions
- Centralized team billing
Pricing details are provided for reference and may differ from the vendor's current plans.
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